Enterprise-grade security for your relationship data.

Contact data is a business asset. Profyle keeps it secure, keeps it compliant, and keeps it with the company; not walking out the door with departing employees.

The contact data security gap.

Your company invests heavily in securing customer data, financial systems, and intellectual property.

But there’s a category of valuable data that’s almost completely unprotected: relationship data. The contacts your team builds every day.

Contact data lives on personal devices

Your employees’ business contacts are scattered across personal phones, personal email accounts, and personal LinkedIn connections. It’s not in your CRM. It’s not on company systems. It’s effectively invisible, and unprotected.

No visibility into who has access to what

Which employees have contact details for which clients? Who’s been sharing information with whom? If a regulator asked, could you answer? For most companies, the honest answer is no.

When people leave, relationships leave with them

An employee resigns. They walk out with years of contact data in their pocket; literally. Their phone, their LinkedIn, their personal email. The relationships they built on company time, at company expense, are gone.

GDPR and data protection obligations don't disappear

Contact data is personal data. GDPR applies. But if that data is scattered across personal devices, how do you respond to a subject access request? How do you ensure lawful processing? The compliance exposure is real.

How Profyle protects your relationship data.

Profyle centralises contact data on company-controlled systems, with the security, compliance, and access controls that business-critical data deserves.

Company-owned, company-controlled

Contact data captured through Profyle flows to company systems — your CRM, your databases. It doesn’t live on personal phones or in personal inboxes. When someone leaves, their contacts stay.

Revoke access immediately

Employee leaves on Friday? Revoke their Profyle access on Friday. Their card stops working instantly. Unlike paper cards that circulate forever, you have complete control over who represents your company.

Complete visibility into data handling

Who captured which contact, when, and where. Who accessed which records. Who shared what with whom. A complete audit trail for compliance reviews, regulatory inquiries, or internal governance.

Built for data protection compliance

GDPR-compliant data handling. ICO registered. Privacy by design. The documentation and controls you need to demonstrate compliance, not scramble for it when regulators come calling.

What this means for your business security and compliance.

Data ownership

Contact data stays with the company. Relationships are business assets, protected like business assets.
Instant access control

Provision and deprovision in seconds. Complete control over who can represent your company and access relationship data.
Audit trail

Full visibility into who captured, accessed, and shared contact data. Ready for compliance reviews.
GDPR compliance

ICO registered. Privacy by design. Documentation ready for regulators and data protection audits.
Enterprise infrastructure

Hosted on Google Cloud with encryption in transit and at rest. The same infrastructure trusted by global enterprises.

"When fee earners leave, their client relationships used to leave with them. Now everything is captured centrally."

IT Director, Confidential Client
80 Fee Earners

Built on enterprise-grade foundations.

Profyle is built for organisations that take data protection seriously. Our security posture reflects that.

GDPR Compliant

Full compliance with UK and EU data protection regulations. Lawful basis for processing, data subject rights support, and appropriate technical measures.

ICO Registered

Registered with the UK Information Commissioner’s Office. We take our data controller responsibilities seriously.

Google Cloud Infrastructure

Hosted on Google Cloud Platform with enterprise-grade security, encryption, and availability. SOC 2 compliant infrastructure.

Encryption In Transit and At Rest

All data encrypted using industry-standard protocols. Protected whether it’s moving or stored.

Annual Penetration
Testing

Thorough annual penetration tests conducted by independent security specialists. We proactively identify and address vulnerabilities before they become risks.

Continuous Vulnerability Scanning

Ongoing scanning of our infrastructure, codebase, and APIs. Vulnerabilities identified and remediated continuously, not just once a year.

How security-conscious organisations use Profyle.

Secure employee offboarding

Employee leaves the firm. IT revokes their Profyle access as part of standard offboarding. Their card stops working immediately. Contacts they captured remain in firm systems. No data walks out the door.

Regulated industry compliance

Law firms, accountancies, financial services; industries where data protection isn’t optional. Profyle provides the controls, audit trails, and documentation these industries require.

Client confidentiality protection

In professional services, even the existence of a client relationship can be confidential. Profyle keeps that data in controlled systems, not scattered across personal devices where it could be exposed.

Vendor security assessments

Enterprise clients send security questionnaires. Profyle’s architecture,. cloud infrastructure, encryption, access controls and audit logging, provides clear answers. No scrambling, no gaps.

Frequently asked questions.

Where is our data stored?

On Google Cloud Platform infrastructure, with data residency in the UK and the EEA. All data is encrypted in transit and at rest.

What happens to contact data when an employee leaves?

You revoke their Profyle access — their card stops working immediately. All contacts they captured remain in your company systems. The relationship data stays with the firm.

Is Profyle GDPR compliant?

Yes. We’re ICO registered and fully compliant with UK and EU GDPR. We provide the documentation you need for your own compliance records, including data processing agreements.

Can we get audit logs?

Yes. The admin portal provides full audit trails — who captured which contacts, when, from where. Essential for compliance reviews and internal governance.

How do you handle subject access requests?

Contact data is stored in structured systems with appropriate access controls. We can support your response to subject access requests with data export and deletion capabilities.

Do you have security certifications?

Our infrastructure runs on Google Cloud Platform, which maintains SOC 2, ISO 27001, and other certifications. We provide security documentation for vendor assessments and can complete security questionnaires on request.

Do you conduct penetration testing?

Yes. We conduct thorough annual penetration tests with independent security specialists. We also run continuous automated vulnerability scanning across our infrastructure, codebase, and APIs — so we’re identifying and addressing risks year-round, not just at audit time.

Can we integrate with our existing security stack?

Yes. SSO integration is available for enterprise accounts. User provisioning can be managed through your existing identity systems.

What about the physical NFC cards, are they a security risk?

NFC cards contain no stored data — they simply link to the digital profile. If a card is lost, deactivate the associated account. The card becomes useless immediately.

Ready to protect your relationship data?

Enterprise security. Complete compliance. Total control.

More than just a digital business card.

One platform for lead capture, brand consistency, and relationship intelligence

Sales Enablement

Your sales team meets hundreds of prospects. Profyle ensures every contact is captured, enriched, and followed up — automatically.

Turn introductions into pipeline

Event ROI

Trade shows and conferences are major investments. Profyle gives you attribution — know exactly which events drive pipeline and closed business.

Prove the value of every handshake

Brand & Marketing

Every employee represents your brand. Profyle ensures consistency while allowing personalisation — and lets you update everything instantly.

Control every impression

Employee Engagement

New hires shouldn’t wait weeks to represent your brand. Profyle lets you instantly provision a professional digital presence to your employees.

Equip employees from day one

Sustainability

Traditional business cards are wasteful — 88% are discarded within a week. Profyle eliminates this waste entirely and gives you data for ESG reporting.

Eliminate paper waste